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Section 5 - UKPSA Policy on Grants to Individuals, Organisations and Loans to UKPSA Instructors

Background

  1. One of the ways by which the Association meets its charitable objects as described in its constitution is the provision of financial assistance to both individuals and affiliated organisations through grants. In addition, the UKPSA also supports its’ Instructors through loans to procure equipment necessary to deliver the Associations’ Safety Courses. This policy statement describes the management of the grants scheme and how individual members, affiliated organisations or UKPSA qualified Instructors can apply for financial assistance from the Association.

The Grant Scheme

  1. Management of the scheme. The grant scheme is managed by two groups: firstly, by the Grants Sub Committee and ultimately by Full Council.
    1. The Grants Sub Committee. The Grants Sub Committee (GSC) is chaired by the Association Treasurer and consists of a further 2 members drawn from the wider council. They are responsible for the processing of any requests for financial assistance from individual members or affiliated organisations, liaising with applicants and making a recommendation to Council regarding each application received. The GSC may make any enquiries they deem necessary to inform their report to Council, including but not limited to visits to organisations or individuals. Once a decision has been made by Council, the GSC will communicate the decision to the applicant and where a grant has been authorised, oversee the transfer of any funds or other items from the Association. Thereafter, they will follow up with the beneficiary to ensure that the grant awarded has been applied towards the purpose stated in the application.
    2. Council. Council are the deciding body for any application received for financial assistance. Any decision regarding grants should be made in-committee by council at one of its scheduled meetings with their decisions recorded in the minutes of the meeting. The decision of Full Council on any application shall be final.
      • Conflicts of Interest. Any member of Council who may be a direct beneficiary of a grant awarded by the Association must declare that a conflict of interest exists and take no part in any deliberations regarding the award. For the avoidance of doubt, they will not be party to any discussion of the potential award nor shall they be eligible to take part in any vote upon it.
  2. Applications.
    1. Grants to Individuals and Affiliated Organisations. Any individual or affiliated organisation wishing to apply for a grant from the Association shall do so by filling out an online application form which is available via the Association’s website. Completed applications should be submitted online via the Google Form. If for whatever reason completion of the online form is not possible, then organisations or individuals should contact the Treasurer via email (treasurer@ukpsa.org).
    2. Loans to UKPSA Instructors. Any UKPSA qualified instructor is able to apply to the Association for a loan in order to procure equipment necessary for delivering the UKPSA Safety Course. An instructor wishing to make use of this facility should contact the Secretary directly in order to initiate the process.
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