Section 1 - Structure and Operation of Council

Council Structure. In accordance with Article XI of the Associations’ Constitution, the
management of the Association shall be controlled by a council which consists of members elected by the membership at the AGM, and further augmented by members appointed to additional roles by those elected officers. There are 3 elements to the Associations managing council; the Executive Council, Council and Full Council.
1. Executive Council. Members of the Association shall be elected at the AGM, by
  those present and entitled to vote, to the roles of Chair, Director (also known as the Regional Director or RD), Secretary, Treasurer and Public Relations Officer. These elected officers shall assume their appointments at the conclusion of business of the AGM at which they have been elected. Within 14 days after election at the AGM, the elected officers shall appoint a member of the Association to serve in the role of President of the Association. They may also consider the appointment of not more than two Vice Presidents should they
  deem it appropriate to do so. Collectively, the Elected Officers, the appointed President (and any Vice Presidents) shall be known as the Executive Council as illustrated at Figure 1 below. They shall be entitled to exercise a single vote upon any resolution, save the Chair who shall not be entitled to vote upon any resolution unless the outcome of such a vote is a tie whereupon they shall be able to cast a deciding vote.
2. Council. Within 14 days after election at the AGM, the Elected Officers shall appoint a member of the Association to serve in one or more of the roles illustrated at Figure 2. Each member appointed to one of these roles shall be entitled to exercise a single vote upon any resolution, save the Chair who shall not be entitled to vote upon any resolution unless the outcome of such a vote is a tie whereupon they shall be able to cast a deciding vote. For the avoidance of doubt, no individual shall be entitled to cast more than a single vote upon any resolution by dint of them holding more than 1 role shown in Figure 2. Collectively the structure illustrated below at Figure 2 shall be known as Council.
3. Full Council. Within 14 days after election at the AGM, the Elected Officers shall
  appoint a member of the Association to serve in one or more of the additional roles illustrated at Figure 3 shown in red text. Members appointed to these important roles shall not however be entitled to vote if they are required to attend meetings of Council.
4. Head of Group Responsibility. As illustrated at Figure 3 above, the Secretary,
  Treasurer, Director and Public Relations Officer shall act as the functional lead for all members of Full Council within their ‘stack’. In addition to providing routine direction to those members of Council within their portfolio, they should also coordinate the attendance at meetings of Council by non-voting members of Full Council as required to support the agenda at hand.
5. Procedure for the Selection and Appointment of Members to Full Council roles. Not less than 30 days prior to the date of the AGM, the Secretary should publish the current structure of Full Council, the current incumbents and invite the membership to volunteer to fill these roles in the coming year. The published structure should indicate the names of those incumbents who either intend to step down, or are willing to continue to serve the Association for another year. All elected officers shall be deemed to have resigned at the conclusion of business of the AGM unless they are re-elected to such a role during the AGM. All appointed
  or co-opted members of Full Council shall be deemed to have resigned on the 14^th day after the Associations’ AGM¹.
  1. Any candidates wishing to stand for election at the AGM to a role on the Executive Council should usually inform the Secretary no later than 30 days prior to the AGM².
    1. Any prospective candidate must be proposed and seconded by members of the Association entitled to vote at an AGM.
    2. Any proposed candidate must have been a member of the Association ‘in good standing’ for a minimum of 5 years prior to the AGM at which they are seeking election.
    3. When there are at least two or more prospective candidates for an elected role who have been notified to the Secretary ahead of the AGM, nominations from the floor at the AGM will not be considered. If there is only a single candidate, or less, that have been notified to the Secretary ahead of the AGM, then the Chair will invite nominations from the floor. At the time of the AGM, should there be less than 2 candidates standing for a role then the Chair shall invite nominations from the floor.
  2. Any volunteers to fill roles on Full Council should notify the Secretary no later than the close of the AGM.
  3. The elected officers shall make an offer to members who volunteer to fill roles on Full Council in writing. The Role Description for the post should be included in the letter of Offer.
  4. Members offered a role on Full Council shall confirm in writing that they accept the appointment and understand the scope of the post they have been offered.
  5. All appointments shall be formally notified to the membership in writing within 14 days after the AGM. Such appointments will come into force on the 15th day following the AGM.
6. Duties of Council members. Some of the duties of the following roles are described
  in the UKPSA Constitution: Chair, Director, Secretary, Treasurer, Public Relations Officer and Regional Organisers. Full Role Descriptions for each position within Full Council are attached at Annex A to Section 1 of these byelaws. For the avoidance of doubt, the Elected Officers have no additional powers vested in them other than their responsibility to appoint individuals to Council or Full Council roles within 14 days of their election at the AGM or to meet specific requirements under their obligations as Trustees as defined by the Charities Commission for England and Wales. For the avoidance of doubt, the Executive Council have no other powers vested in them unless conferred by resolution of Council.

Appointees shall continue to serve in their role up to the 14th day after the AGM in order to ensure that routine business such as the processing of membership applications, match sanctioning etc may continue without interruption.
This is in order to ensure that the membership are informed in good time ahead of the AGM.