Section 1 - Structure and Operation of Council

Council Structure. In accordance with Article XI of the Associations’ Constitution, the
management of the Association shall be controlled by a council which consists of members elected by the membership at the AGM, and further augmented by members appointed to additional roles by those elected officers. There are 3 elements to the Associations managing council; the Executive Council, Council and Full Council.
1. Executive Council. Members of the Association shall be elected at the AGM, by
  those present and entitled to vote, to the roles of Chair, Director (also known as the Regional Director or RD), Secretary, Treasurer and Public Relations Officer. These elected officers shall assume their appointments at the conclusion of business of the AGM at which they have been elected. Within 14 days after election at the AGM, the elected officers shall appoint a member of the Association to serve in the role of President of the Association. They may also consider the appointment of not more than two Vice Presidents should they
  deem it appropriate to do so. Collectively, the Elected Officers, the appointed President (and any Vice Presidents) shall be known as the Executive Council as illustrated at Figure 1 below. They shall be entitled to exercise a single vote upon any resolution, save the Chair who shall not be entitled to vote upon any resolution unless the outcome of such a vote is a tie whereupon they shall be able to cast a deciding vote.
2. Council. Within 14 days after election at the AGM, the Elected Officers shall appoint a member of the Association to serve in one or more of the roles illustrated at Figure 2. Each member appointed to one of these roles shall be entitled to exercise a single vote upon any resolution, save the Chair who shall not be entitled to vote upon any resolution unless the outcome of such a vote is a tie whereupon they shall be able to cast a deciding vote. For the avoidance of doubt, no individual shall be entitled to cast more than a single vote upon any resolution by dint of them holding more than 1 role shown in Figure 2. Collectively the structure illustrated below at Figure 2 shall be known as Council.
3. Full Council. Within 14 days after election at the AGM, the Elected Officers shall
  appoint a member of the Association to serve in one or more of the additional roles illustrated at Figure 3 shown in red text. Members appointed to these important roles shall not however be entitled to vote if they are required to attend meetings of Council.
4. Head of Group Responsibility. As illustrated at Figure 3 above, the Secretary,
  Treasurer, Director and Public Relations Officer shall act as the functional lead for all members of Full Council within their ‘stack’. In addition to providing routine direction to those members of Council within their portfolio, they should also coordinate the attendance at meetings of Council by non-voting members of Full Council as required to support the agenda at hand.
5. Procedure for the Selection and Appointment of Members to Full Council roles. Not less than 30 days prior to the date of the AGM, the Secretary should publish the current structure of Full Council, the current incumbents and invite the membership to volunteer to fill these roles in the coming year. The published structure should indicate the names of those incumbents who either intend to step down, or are willing to continue to serve the Association for another year. All elected officers shall be deemed to have resigned at the conclusion of business of the AGM unless they are re-elected to such a role during the AGM. All appointed
  or co-opted members of Full Council shall be deemed to have resigned on the 14^th day after the Associations’ AGM¹.
  1. Any candidates wishing to stand for election at the AGM to a role on the Executive Council should usually inform the Secretary no later than 30 days prior to the AGM².
    1. Any prospective candidate must be proposed and seconded by members of the Association entitled to vote at an AGM.